OHIO VALLEY BOARD BY-LAWS (CURRENT)

OHIO VALLEY BOARD

OF

APPROVED BASKETBALL OFFICIALS

WHEELING, WV AREA

REVISED JANUARY 2010

INDEX

ARTICLE I: Name and Affiliation................................................................................................. 1

ARTICLE II: Purpose .................................................................................................................... 1

ARTICLE III: Membership............................................................................................................ 2

ARTICLE IV: Grievance............................................................................................................... 4

ARTICLE V: Procedure................................................................................................................. 4

ARTICLE VI: Officers................................................................................................................... 5

ARTICLE VII: Duties of Officers.................................................................................................. 6

ARTICLE VIII: Authority on Parliamentary Procedure................................................................ 7

ARTICLE IX: Meetings and Quorum ........................................................................................... 7

ARTICLE X: Amendments ........................................................................................................... 8

ARTICLE XI: Voting Privileges and Order of Business .............................................................. 8

ARTICLE XII: Officers-Nominations and Elections..................................................................... 9

ARTICLE XIII: Uniforms............................................................................................................ 10

ARTICLE XIV: Credit for Meetings........................................................................................... 12

ARTICLE XV: Dues and Assessments ....................................................................................... 13

ARTICLE XVI: Solicitation and Cancellation of Games ........................................................... 14

ARTICLE XVII: Training Program............................................................................................. 14

ARTICLE XVIII: O.V.A.C. Guidelines ...................................................................................... 15

ARTICLE XIX: Board Policies.................................................................................................... 17

ARTICLE XX: Violations and Penalties...................................................................................... 17

OHIO VALLEY BOARD

OF

APPROVED BASKETBALL OFFICIALS

WHEELING, WV AREA

REVISED JANUARY 2010

ARTICLE I

Name and Affiliation

This organization shall be known as the Ohio Valley Board of Approved Basketball Officials and shall be affiliated with the states of West Virginia and Ohio.

ARTICLE II

Purpose

The purpose of this organization shall be:

Section 1. To unite in one District Organization all registered basketball officials.

Section 2. To study and improve the technique of officiating in basketball.

Section 3. To promote the holding of interpretation meetings and demonstration games.

Section 4. To study the administration and revision of the rules, particularly from the standpoint of the Official.

Section 5. To promote the uniform interpretation and administration of the official basketball rules by all registered officials throughout the district. It shall be the policy of the organization to give more attention to uniformity in the interpretation of the rules.

Section 6. To collaborate with the National Basketball Rules Committee, the coaches’ associations, and other organizations in all matters, pertaining to the advancement of basketball as a wholesome form of recreation.

Section 7. To magnify the place of basketball as a great game for the development of character, good sportsmanship, and citizenship.

ARTICLE III

Membership

Section 1. Members of this organization shall consist of those duly entitled to membership according to the Constitution and shall be classified as follows:

A. Active – a member who is in good standing who has passed all of the required qualifications for membership as hereinafter listed in the By-laws. Member must be actively involved in officiating.

B. Inactive – A member, who is in good standing for any particular year and who, because of extenuating circumstances, is not able to fulfill his obligations to the Association. Any active member may apply for inactive status and, if approved by the Association and the State, continues as an inactive member until he applies for active status resigns. An inactive fee must be submitted each registration year. An inactive member is not entitled to vote.

C. Honorary – one who, because of his recognized outstanding service and/or accomplishments as an official, has been awarded this honor by the Association. An Honorary Member cannot officiate or vote.

(1) Honorary member who have no active status in officiating or with the Board, shall be selected by a committee and voted upon for acceptance at regular business meeting.

(a) Requirements for Honorary Membership are as follows:

1. Was an active member for at least ten years.

2. Was a paid-up member in good standing.

3. Was an outstanding official, recognized as such, and contributed in some manner for the good of the Board.

4. Was in regular attendance at meetings.

Section 2. Any person transferring into the Board must complete at least one year in the training class and fulfill all the requirements as outlined in the handbook(s) of the state(s) he or she is registered.

Section 3. Article III, Section 2 may be waived by the executive committee if the transferring official provides proof of 5 or more years of successful officiating experience.

Section 4. Any person who desires to become a Member of the Board must first satisfactorily complete two years of a training program, at least one of which must be the Training Class sponsored by the Ohio Valley Board of Approved Basketball Officials. Furthermore, said applicant must complete the two years of training in their first two years of officiating. The Executive Committee shall have the authority to waive this particular requirement upon the showing of good cause by said applicant.

Section 5. Membership duration extends from April 1 to March 31 of each year.

Section 6. Membership may be terminated as follows:

A. Resignation or transfer

B. Majority vote of Executive Committee Members present at a regular scheduled meeting may recommend termination or suspension to the State as per outlined in the Officials Handbook. Due Process shall be provided.

Section 7. Each Member of Board who is a registered official must attend a minimum of four (4) Board meetings each year, excluding any State sponsored Rules Clinics. In addition, at least two of those four meetings shall be meetings sponsored by the Ohio Valley Board of Approved Basketball Officials. Any member who does not fully comply with the provisions of the Section shall be assessed a fine of $25. If said fine is to be imposed, the Recording Secretary shall send written notification to the Member regarding said fine on or before April 1. Said fine shall be due and payable on or before July 15. If the fine has not been paid by that date, said Member shall then be suspended from the Board for a period of one year. The Executive Committee shall have the authority to extend the July 15 deadline upon the showing of extraordinary circumstances by said Member.

ARTICLE IV

Grievance

Section 1. A Grievance Committee shall be established by this Board. This board shall consist of members of the Executive Committee.

ARTICLE V

Procedure

Section 1. Grievance Procedure:

A. A member with a grievance must submit his or her grievance (in writing) to the Board’s Grievance Committee.

B. The Board’s Grievance Committee shall answer the member’s grievance in writing.

C. If the member is not satisfied with the action taken by the Grievance Committee, he or she can move to next level.

D. Submit a copy of the original grievance to the Advisory Committee of the WVSSAC and the OHSAA.

E.

a. All Officials registered with the WVSSAC and OHSAA are subject to and required to abide by the rules and regulations set forth in these By-Laws and of the By-Laws of the state or states in which they are registered officials.

b. The Executive Committee shall have the power to penalize violations of these rules. Any official penalized under these rules shall have the right of appeal to the WVSSAC and/or the OHSAA Board of Appeals. The Executive Committee shall inform fully a penalized official of his appeal right.

c. Each official must:

1. Attend a state sponsored clinic in the sport for which he or she is registered

2. Attend four (4) local rules meetings between certain dates when specified.

3. Take Part I and Part II National Federal Rules Examinations if registered in the states when required

F. It is the intention of this procedure to permit this Board to suspend any member violating this constitution and By-Laws and at the same time permit a member to have due process.

ARTICLE VI

Officers

Section 1. The elective officers of this Board shall be as follows:

A. President

B. President-Elect

C. Recording Secretary-Treasurer

D. Three (3) Executive Committee Members

E. Interpreter of Rules

F. Booking Secretary

Section 2. No person shall hold more than one of the offices listed in Article VI, Section 1 at a time.

ARTICLE VII

Duties of Officers

Section 1. The president shall preside at all meetings of the board and of the Executive Committee. He shall appoint such committees as are authorized by the Executive Committee. He shall also appoint such other committees as he, in his discretion, shall deem necessary.

Section 2. The President-Elect shall assume the duties of the President in the event of absence, and shall be Chairman of all special committees

Section 3. The Recording Secretary-Treasurer shall carry on all correspondence pertaining to the Board and Executive Committee and report the same to the Board. He shall be the treasurer and be bonded by the Board in this capacity. He/she shall keep full and accurate account of all money received and shall deposit the same in an insured bank in the name of the Ohio Valley Board of Approved Basketball Officials. He shall disburse all money under the direction of the Executive Committee with the approval of the Board. He shall see that all newly elected and regular members receive their cards and all publications and copies of the Constitution and By-Laws of this organization. He shall keep an accurate record of the proceeding minutes of regular Board meetings and Executive Committee meetings. He shall perform such other duties as maybe directed by the president and for the Executive Committee.

Section 4. The Three (3) Executive Committee Members shall join with the President, President-Elect, Recording Secretary/Treasurer, Interpreter, Booking Secretary, and Retiring President to form the Executive Committee. The Executive Committee shall authorize the President to appoint such committees as it may deem advisable to settle any problem presented to them. The Executive Committee shall appoint a Board Training Director. Five (5) members of the Executive Committee shall constitute a quorum.

Beginning with the 2002-2003 basketball season, the Executive Committee shall have the authority to appoint the scheduler or schedulers of all lower level basketball games at the 9th grade level and below. In addition, said scheduler or schedulers shall be required to sign a contract with the Board wherein they agree to abide by all policies and conditions established by the Executive Committee in the scheduling of said games.

Section 5. The Interpreter of Rules shall be the official rules interpreter of the Board. His duties shall consist of presiding over the rules discussion meetings and handing down official decisions on all play situations that are presented. He shall have complete charge over the meeting during play situations. He/she is the only member authorized to write for clarification of play situations and rules interpretations. Play situations should be presented in writing to the Interpreter prior to the meeting.

Section 6. The Booking Secretary shall make game assignments for boy’s and girls’ J.V. or reserve games within our Ohio Valley Athletic Conference coverage area. Other assignments may be made at the discretion of the Booking Secretary depending upon availability. In addition, said scheduler or schedulers shall be required to sign a contract with the Board wherein they agree to abide by all policies and conditions established by the Executive Committee in the scheduling of said games.

ARTICLE VIII

Authority on Parliamentary Procedure

Section 1. Robert’s Rules of Order shall be used as the Parliamentary Guide at all meetings.

Section 2. This board shall never make a rule, plan or policy that will be less than a rule, plan, or policy set forth by the WVSSAC or the OHSAA.

ARTICLE IX

Meetings and Quorum

Section 1. The time and place of meetings shall be arranged by the President and Executive Committee and members shall be notified thereof by the Recording Secretary-Treasurer.

Section 2. The last regular business meeting shall be held on Sunday at 4:00 or 4:30 p.m.

Section 3. A special meeting may be called by the President or upon request of five (5) members of the Executive Committee.

Section 4. Meetings of the Executive Committee shall be at the call of the President or upon the written request of five (5) members of the Executive Committee.

Section 5. Meetings for Rules discussions will take place at the regular business meetings.

Section 6. A quorum shall consist of one-third of the local Active Members in good standing.

ARTICLE X

Amendments

Section 1. This Constitution and By-Laws may be amended by a two-thirds majority vote of the active members of the Board present at the last regularly scheduled Board meeting of each year to ensure that a majority of our membership will be present to vote on any proposed amendment.

Section 2. A proposed amendment must be submitted in writing at any regular Board meeting where it will receive its first reading. The proposed amendment can be presented for its second reading at any subsequent Board meeting provided it is prior to the last regularly scheduled Board meeting of that year. A proposed amendment can only receive its third and final reading, and then be voted on, during the last regularly scheduled Board meeting of each year.

ARTICLE XI

Voting Privileges and Order of Business

Section 1. Each active member of the Board in good standing shall be entitled to one (1) vote.

Section 2. Inactive and Honorary Members are eligible to attend all meetings, but shall not be entitled to vote.

Section 3. Regular meetings:

A. The order of business for regular meetings is as follows:

1. Reading and approval of Minutes of previous meeting

2. Play situations and rules discussions

3. Reports of Recording Secretary-Treasurer

4. Reports of Executive Committee

5. Old Business

6. New Business

7. Roll Call

8. Adjournment

B. The order of business at any regular meeting may be changed by direction of the President, subject to majority approval of those members present.

C. The President shall limit discussion arising at regular board meetings to matters pertaining to the game of Basketball and to matters pertaining to the general interest and welfare of the entire membership.

ARTICLE XII

Officers-Nominations and Elections

Section 1. All officers of the Board as prescribed in Article VI, Section 3 of this Constitution shall be elected for a term of one (1) year, except the Retiring President, who automatically becomes a member of the Executive Committee The President-Elect shall automatically serve a two-year term, and shall serve as the Board President during the second year of that term.

A. Only Active Members in good standing shall be eligible for election to office.

B. The President shall appoint a Nominating Committee consisting of three (3) active members, who shall submit at least one (1) or more nominees for each office.

C. The three (3) Executive Committee members shall be elected to staggered three (3) year terms.

D. Nominations may be made from the floor at the election.

E. Election of officers shall take place at the last regular business meeting of each year. If there is no banquet, the newly elected officers shall be installed on April 1st.

F. A majority of those active members present shall be required to decide all elections.

ARTICLE XIII

Uniforms

Section 1. The uniforms to be used by the Officials of the Board shall be prescribed by the State Athletic Association wherein the Official is working.

Section 2. All Officials shall wear appropriate on court attire as specified by both the OHSAA and the WVSSAC in their respective Handbooks and guidelines. Furthermore, the wearing of game jackets by Officials is permissible provided that said jackets are appropriate for said game. In West Virginia, the Officials may wear solid black jackets with no logos or markings, or a solid black jacket with the approved WVSSAC patch on the left chest area. In Ohio, the Officials shall wear a solid black jacket with the approved OHSAA logo on the left chest area. No other jackets are permissible in either West Virginia or Ohio, and under no circumstances shall any official wear a jacket with any type of college logo, including, but not limited to, the CCA logo

Section 3. Contacting Partners - For every game officiated at the varsity, JV, or lower levels, all of the Officials assigned to officiate said game shall verbally communicate with each other at least 24 hours prior to the scheduled start of said game. It is recommended that said communication occur at least 48 hours prior to the scheduled start of said game. Any Official who has not been contacted within 24 hours of the start of said game should then immediately contact the assigner of said game to advise them of that situation.

Finally, any Official who is assigned to work said game as a replacement for another Official shall be responsible for verbally contacting the other Officials assigned to work said game within 24 hours of the start of said game, or as soon as otherwise reasonably possible.

Section 4. Professionalism Each Member of the Board shall, at all times, comply with the following provisions:

A. Each Member of the Board will honor contracts regardless of possible inconvenience or financial loss.

B. Each Member of the Board will devote time, thought and study to the rules of the game and the mechanics necessary to carry out these rules so that they may render effective and creditable service in a fair and unbiased manner.

C. Each Member of the Board will remember that while their work as an Official is important, they must conduct themselves in such a way that attention is drawn not to themselves but to the boys and girls playing the game.

D. Each Member of the Board shall shape their character and conduct so as to be a worthy example of the boys and girls who play under their jurisdiction.

E. Each Member of the Board will be fair and unbiased in their decision.

F. Each Member of the Board will give their complete cooperation to the schools which they serve, and to the State Associations which they represent.

G. Each Member of the Board will cooperate and be professional in their association with their fellow Officials, and will do nothing to cause them public embarrassment.

H. Each Member of the Board will, in their actions on the court, be firm but not overbearing; courteous but not ingratiating; positive but not rude; dignified but not arrogant; friendly but not companionable; and calm but always alert.

I. Each Member of the Board will keep in mind the game is more important than the wishes of any individual player or coach or the ambitions of any individual Official.

J. Each Member of the Board will be prepared both physically and mentally to administer the game.

K. Each Member of the Board shall not use tobacco products on or in the vicinity of the playing court, nor drink any alcoholic beverages on the day of the game prior to the game.

L. Each Member of the Board will not give any information which might be used by a team’s future opponents, nor will they visit with any player during a time out.

Section 5. Penalties Any Official, found to have violated any of the provisions of this Article by the Executive Committee, shall be penalized in the following manner:

A. The first offense of any of the provisions of this Article shall result in a $25 fine to be paid by the offending Official within ten (10) days of written notification by the Recording Secretary.

B. The second offense of any of the provisions of this Article, occurring in the same basketball season, shall result in a $50 fine to be paid by the offending Official within twenty (20) days of written notification to the Recording Secretary. In addition, said offending Official shall be placed last on the reassignment list by the OVAC Basketball Commissioner.

C. The third offense of any of the provisions of this Article, occurring in the same basketball season, shall result in a $50 fine to be paid to the Recording Secretary. In addition, said offending Official shall not be assigned any Varsity basketball games to officiate by the OVAC Basketball Commissioner for the entire basketball season immediately following the season in which the third offense is deemed to have been committed by the offending official as determined by the Executive Committee.

ARTICLE XIV

Credit for Meetings

Section 1. An Official must be present during rules discussion and play situations in order to be counted in attendance.

Section 2. State rules clinics do not count towards local rules discussion meetings.

Section 3. Each member is required to attend the last regularly scheduled meeting of each year at which officers are to be elected for the following year.

Section 4. An allowance may be made by the Executive Committee for missing the last meeting for special circumstances as listed in Article XV, Section 2, Part B..

ARTICLE XV

Dues and Assessments

Section 1. Changes in local Board dues must be made early enough in order that the Constitution and By-Laws may be changed under the proper procedures.

Section 2. Current dues for Active Members shall be as follows:

Each Member of the Board shall pay annual dues in the amount of $30 per year. Timely payment of said dues shall entitle the Member to attend the annual banquet at no additional charge. The deadline for payment of dues shall be May 1. If a Member pays his dues between May 2 and July 15, the amount due and payable shall be $60. If a member has not paid his dues by July 15, said Member shall be suspended from the Board for a period of one year. The Executive Committee shall have the authority to extend the July 15 deadline upon the showing of extraordinary circumstances by said Member.

Each Member of the Board shall be required to attend the last regularly scheduled Board meeting of each year at which time the election of officers shall take place. The Executive Committee shall have the authority to excuse a member from this requirement because of illness, a death in the family, or a work or school-related conflict. In order for the Executive Committee to consider excusing a Member from this requirement, the Member must submit correspondence, in writing or by email, to the Recording Secretary explaining the reason for his absence at the last Board meeting. If the Executive Committee determines that any Member of the Board does not have a valid excuse for missing the Board meeting, said Member shall be assessed a $10 fine. The Recording Secretary shall notify the Member, in writing, of the assessment of the fine on or before April 1. Said fine shall be due and payable on or before July 15. If the fine has not been paid by that date, said Member shall then be suspended from the Board for a period of one year. The Executive Committee shall have the authority to extend the July 15 deadline upon the showing of extraordinary circumstances by said Member

Any official having outstanding dues shall not be included on the Board Roster or be included on any list of Officials solicited from our Board.

Dues for officers of the Board are waived during the year they are in office.

Section 3. The Recording Secretary-Treasurer shall be paid annually by the board a salary of $50, plus be reimbursed for all reasonable and ordinary expenses incurred in the performance of his duties. The Booking Secretary shall be paid annually by the Board a salary of $300, plus be reimbursed for all reasonable and ordinary expenses incurred in the performance of his duties.

Section 4. Due for Inactive members shall be $1.00 per year. Inactive members are eligible to attend the banquet, but they must pay the prevailing banquet fee.

Section 5. Honorary Members are not assessed any dues. They may attend the banquet and shall pay the prevailing banquet fee. When a new Honorary Member is to be honored at the annual banquet he/she and a date shall be invited at no charge.

ARTICLE XVI

Solicitation and Cancellation of Games

Section 1. Dress Code For every game officiated at the JV or Varsity level, each official shall wear to the game venue appropriate attire as determined herein. The Official’s clothing and footwear shall reflect an appearance that is befitting the importance of the game. At a minimum, officials shall not wear tennis shoes, sandals, work boots, or other inappropriate footwear. Furthermore, Officials shall not wear shorts of any kind, t-shirts or ball caps. Every effort shall be made by the Officials to avoid wearing his or her officiating clothing to the game venue, unless an emergency situation dictates otherwise.

Section 2. No member shall cancel a game for which he has contracted for a more lucrative game or for a tournament game, unless he can obtain a written or verbal release from the party with whom he contracted the game. Cancellation due to illness or an Act of God may be made.

Section 3. Acceptance of an assignment from the Booking Secretary constitutes a contract for said games.

Section 4. Board members shall work only one (1) O.V.A.C. regularly scheduled game per varsity engagement. For emergency purposes, Officials may work two (2) varsity games in one day.

ARTICLE XVII

Training Program

Section 1. The Training Director appointed by the Executive Committee shall be responsible for organizing through an Adult Education Program a training program to acclimate prospective officials to the rules, mechanics, objectives, and philosophies of officiating.

Section 2. Guidelines and fees for prospective officials will be determined by the Executive Committee.

ARTICLE XVIII

O.V.A.C. Guidelines

Section 1. Due to our Board’s geographic location being in the center of Ohio Valley Athletic Conference, and being that said conference requires that only Officials listed on O.V.A.C. Master Roster will be eligible to be scheduled by their commissioner, and in order to help our Officials become a part of Roster we have adopted the following qualifications for inclusion on said list.

Section 2. Qualification for inclusion on the O.V.A.C. Master Roster for Basketball Officials from the Ohio Valley Board of Approved Basketball Officials shall be as follows:

A. Only the members from the Ohio Valley Board of Approved Basketball Officials who are on the O.V.A.C. Master Roster for Basketball Officials will be eligible to officiate games between O.V.A.C. schools. This does not apply to games between non-member schools or when an O.V.A.C. school plays a non-member school.

B. Criteria for admittance to the O.V.A.C. Master Roster for Basketball Officials.

1. All members of the Ohio Valley Board of Approved Basketball Officials on the O.V.A.C. Master Roster for Basketball Officials are automatically retained on the O.V.A.C. Master Roster for Basketball Officials.

2. New, future, or prospective members or anyone not a member as outlined above (in part 1) and who wish admittance to said Roster must meet the following qualifications.

a. Must successfully pass a two (2) year training program.

b. Must show a willingness and availability to work games on both the boys and girls J.V. level and below. Booking Secretary will provide this information; i.e. Booking Secretary’s recommendation.

c. Must be recommended by the Ohio Valley Board of Approved Basketball Officials Executive Committee.

d. Must receive at least an 80% approval (yes vote) of current members of the O.V.A.C. Master Roster for Basketball Officials present and voting at the time of acceptance of new members to said roster.

e. It is required that a “no” be accompanied by reasons(s) why such a vote was cast.

f. Vote and approval of new members will be at the last regularly scheduled meeting of each season of Ohio Valley Board of Approved Basketball Officials.

3. Anyone transferring into the Ohio Valley Board and who wishes to become a member of the O.V.A.C. Master Roster for Basketball Officials will have provisions 2 (a) and 2 (b) waived if they provide proof to the Executive Committee of five or more years of successful officiating experience.

a. Said prospective member must have a Class I rating in Ohio and/or a Class II or above rating in West Virginia.

b. Must be recommended by the Ohio Valley Board of Approved Basketball Officials Executive Committee.

c. Must receive al least an 80% approval (yes vote) of current members of the O.V.A.C. Master Roster for Basketball Officials present and voting.

d. Vote for transferees will be at any regularly scheduled meeting of the Ohio Valley Board.

4. Any official transferring into the Board with under 5 years experience must complete one year of the training class.

5. Anyone failing to meet the qualifications for admittance to the O.V.A.C. Master Roster for Basketball Officials as outlined will:

a. Be given reason(s) why membership was denied.

b. Be encouraged to correct deficiencies that led to non-approval.

c. Be eligible to re-apply for admission to the O.V.A.C. Master Roster for Basketball Officials the following year.

C. Criteria for remaining on the O.V.A.C. Master Roster for Basketball officials:

1. Must exhibit a professional attitude toward all aspects of officiating a game on any level.

2. Must attend 4 local interpretations meetings excluding any state sponsored rules clinics.

3. Must maintain a Class I rating in Ohio and/or at least a Class II rating in West Virginia.

4. If an official who is already on the Master Roster is unable to fulfill any of the above criteria due to injury, illness or being on the inactive list, said official will not be removed from the O.V.A.C. Master Roster for Basketball Officials but will retain his position on such, provided reason(s) is acceptable to the Executive Committee.

D. The Recording Secretary shall provide the O.V.A.C. Commissioner with an updated O.V.A.C. Master Roster by May 1st of each year. ARTICLE XIX

Board Policies

Section 1. Whenever a member of this board has any difficulty with a school, its coaches, players, spectators, or another official, the matter shall be presented to the Executive Committee for appropriate action.

Section 2. When it becomes necessary for you to remove yourself from a contracted game you are responsible for contacting both the school and the scheduler who assigned the game.

ARTICLE XX

Violations and Penalties

Section 1. For failure to comply with these By-laws, established regulations of the Board, or for delinquency in payment of authorized charges, fines, penalties or assessments, or for any other conduct conclusively established to be contrary to the best interests of the Board, a member may be fined, placed on probation or suspended from the Board for not more than a year, or may be expelled.

Section 2. A charged Member shall receive written notice of the charges against him, indicating the alleged violation with specific reference to the By-laws provision, rule, or regulation allegedly violated, the specific alleged violative conduct, where and when the alleged violative conduct occurred, and the person or entity who filed the charge. Such Member shall also be provided at that time with copies of all documents related to the charges which may be used in prosecuting the charges. Such Member shall also be referred to these By-laws with respect to his procedural rights.

Section 3. A Member charged with any violation shall have the right to be heard in person or by written statement made by him in his own defense before the Executive Committee. Such right shall be afforded prior to the imposition of any fine, penalty or any other disciplinary action by the Executive Committee. A written decision shall be issued by the Executive Committee with regard to said charges, and a copy shall be mailed to the Member in question. A majority vote of the members of the Executive Committee shall determine its decision.

Section 4. On or before April 1 of each year, the Recording Secretary shall send written notification to any member who is assessed a monetary fine by the Executive Committee as contemplated in Section 1 of this article. All fines assessed by the Executive Committee shall be paid on or before July 15. If any Member of the board fails to pay any fine which has been assessed pursuant to these By-laws, said Member shall be immediately suspended from the Board for a period of one year. The Executive Committee shall have the authority to extend the July 15 deadline upon the showing of extraordinary circumstances by said Member.

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